The Bow Valley Christmas Spirit Society (BVCSS) charity is in search of a term contract employee who is enthusiastic, very comfortable interacting with the public and has strong computer skills.

The contract is for September 30, 2024 - January 15, 2025 with the most time required in November and December. The role reports to, and works closely with, the BVCSS Board of Directors.

Purpose of Role:
The purpose of the Bow Valley Christmas Spirit Campaign Administrator role is to provide a full range of administrative duties and support to the Bow Valley Christmas Spirit Society charity (BVCSS). The Administrator is responsible for, under the direction and support of the BVCSS Board of Directors, the successful facilitation of the start to finish of the application and delivery process.

Main Responsibilities:
● Manage application process for community members interested in support from the Christmas Spirit campaign
● Primary contact for all campaign inquiries via email and telephone
● Schedule appointments for community members to pick-up their Christmas Spirit gift cards - this could change based on how we do pick ups/deliveries
● Work with other external stakeholders involved in the Christmas Spirit campaign such as FCSS, vendors, corporate and individual donors as needed
● Gather and present data from applications into usable spreadsheets
● Oversee and manage process of preparing the gift card applicant envelopes 
● Support treasurer in the mailing of tax receipts and thank you’s to donors
● Provide the board with a post campaign report on how the campaign went and debrief with board

Requirements:
● Strong working knowledge of Microsoft Excel
● Knowledge of and skills in using: Microsoft Word; Google Docs and Google Drive 

● Exceptional organizational skills – manage multiple projects within a deadline-driven environment
● Discretion, maintaining confidentiality
● Good verbal communication skills to work with the Board as well as community members
● Ability to recognize ones limitations and willingness to ask for help
● Flexible working, working from home
● Available from October through to mid December January
● Open to providing a security check
● References

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Wage - Starting at $25/hr based on experience

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​To apply please email a cover letter and resume to bowvalleychristmasinfo@gmail.com by August 5th 2024.

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